Documentation check
It reads every case note against your state's own documentation rules and hands your QA lead a fix-it list.
Case-note export
8 notes · 4 writers
scheduled CSV over SFTP
remy.
reading against the state manual
'refused' flagged
State says write 'chose not to.' Cites the rule.
Filler flagged
'No problems, good day' says nothing about the person.
3 notes pass clean
Well-written notes come back untouched.
Works with Therap's External Data Feed, or any notes CSV
01
Therap's External Data Feed drops case notes as CSV on a schedule. remy reads that file - or any notes CSV you upload.
02
Prohibited language, staff-judgment phrasing, boilerplate filler, missing person-centered substance - the same published rules a state reviewer uses.
03
Each finding cites the rule and shows the fix. 'Use chose not to' teaches more than 'non-compliant note' ever did.
Found in last night's notes
“He refusedhis shower…”
state rule: write “chose not to”
5 of 8 notes need a fix
No mystery findings - every flag names the state rule it comes from.
Catches the copy-pasted 'AM hygiene completed' that shows up in forty notes a month.
It's calibrated against the state's own compliant sample notes - good writing isn't nitpicked.
See which habits repeat across a writer's notes, so coaching is specific instead of general.
24
findings in an eight-note sample export, each citing its rule.
0
flags on notes written in the state's own compliant voice.
100%
of notes read - an auditor samples, this doesn't.
01
Problems surface months before a reviewer would find them.
02
Specific, cited feedback changes habits faster than trainings.
03
Your lead reviews findings instead of reading everything.
04
Documentation problems are the leading driver of clawbacks.
| By hand | Generic AI | remy. | |
|---|---|---|---|
| Coverage | Spot checks | Whatever you paste | Every note in the export |
| Findings | Reviewer's judgment | Vague suggestions | Cites the state rule |
| Good notes | Also re-read | Rewritten anyway | Pass untouched |
| Time per batch | Hours | One note at a time | Seconds |
The scan ships with published state documentation standards (Virginia's HCBS rules are the reference set) and the rule lists are configurable per state and per program.
It can propose a compliant rewrite, but the writer approves it - and the original is always preserved. Nothing is silently edited.
Yes. Any CSV of notes works, and CareNotes' own visit notes are checked as they're written.
It's tuned against the state's own compliant samples, so well-written notes come back clean. In our test sets, compliant notes produced zero findings.
The trial workspace opens with demo data already in it. 14 days free, no card.